Teton Valley Vaccination Plan

Summary of Changes – 2/22/21

  • Moved all vaccination clinics to Thursdays from March 4th   This change was made to accommodate the variable delivery dates of vaccines each week.
  • Added a second method of scheduling appointments through the use of an on-line scheduling tool.
  • Allowed the scheduling of two appointments per phone call.

Summary

Corner and Victor Drugs, Broulims, and Teton Valley Health (Vaccinators) want to combine resources to provide vaccinations to the residents of the Teton Valley.  We believe that by sharing resources and working together, we can better meet the needs of the community.  While the number of vaccines does not currently meet the demand, and there is little certainty to the number of vaccines distributed to Teton County, we believe that the public should have a basic plan of how and when vaccines will occur.  This plan only applies to the administration of vaccines to those 65 and older and those individuals in higher priority groups, not to any other category of people being vaccinated.  Priority groups for Idaho are found HERE.

Schedule

For February and March of 2021 vaccines will be given once per week, at the Church of Jesus Christ of Latter Day Saints (LDS) in Driggs.  All vaccines the Eastern Idaho Public Health (EIPH) provides to the Vaccinators will be given to the public on the next weekly vaccination date.  Scheduled vaccination dates are as follows:

Vaccination Date
2/4/21
2/10/21
2/18/21 – cancelled
2/26/21
3/4/21
3/11/21
3/18/21
3/25/21

Vaccinations will begin at 11AM and continue until 2PM.  Based on the number of vaccines available in April we may then extend and/or change the dates.

We have chosen the LDS Church due to its central location and we will perform vaccinations in the Gymnasium of the Church.  The gymnasium is large enough to enable the 80 people we expect each week to maintain social distancing while getting their vaccinations.  Attachment A provides a map showing the location of the gymnasium, its entrance, and where parking is located.  No vaccinations will be given at Corner Drug, Victor Drug, Broulims, or Teton Valley Health.

Only those with a scheduled appointment will be vaccinated.

EIPH has told us to estimate 80 doses of either the Pfizer or Moderna vaccine each week.  Patients will not be given a choice on Moderna or Pfizer, we will provide whatever vaccine we have in that week.  However, all second doses will be the same brand as the first dose.  Second doses will be scheduled while you are getting your first dose.  The schedule for administering second doses is as follows:

If your first dose was Pfizer:

Vaccination Date Second Dose Option 1 Second Dose Option 2
2/4/21 2/26/2021 3/4/2021
2/10/21 3/4/2021 3/11/2021
2/18/21 3/11/2021 3/18/2021
2/26/21 3/18/2021 3/25/2021
3/4/21 3/25/2021 4/1/2021
3/11/21 4/1/2021 4/8/2021
3/18/21 4/8/2021 4/15/2021
3/25/21 4/15/2021 4/22/2021

 

If your first dose was Moderna:

Vaccination Date Second Dose Option 1 Second Dose Option 2
2/4/21 3/4/2021 3/11/2021
2/10/21 3/11/2021 3/18/2021
2/18/21 3/18/2021 3/25/2021
2/26/21 3/25/2021 4/1/2021
3/4/21 4/1/2021 4/8/2021
3/11/21 4/8/2021 4/15/2021
3/18/21 4/15/2021 4/22/2021
3/25/21 4/22/2021 4/29/2021

How to Get an Appointment

Unfortunately, we will not know exactly how many doses and what brand of vaccine we will get until Monday of the week we need to give the vaccines.  [Note, we do know that the second doses of the vaccines will arrive approximately 3 (Pfizer) or 4 (Moderna) weeks after the first dose and will be the same brand as the first dose.]  We also know that there are far more people who need and want the vaccine then we have supply.

We will offer phone support for getting a vaccination appointment on Monday of each week (different schedule for the week of 2/1 and Presidents’ Day).  The Teton county vaccination phone line number is 208-716-0063.  When we are accepting appointments, we will have multiple operators to schedule the appointments.  The phone lines will open at 1PM on each Monday (except 2/1 and 2/15) and will remain open until all appointments for the next two weeks are scheduled.  On the week of 2/1, phone lines will be open Tuesday, 2/2 at 1PM.  On the week of Presidents’ Day, we will open the phone lines at 1PM on Tuesday, 2/16/21.  This phone number will not accept voice mails and will only be staffed when we are accepting appointments.  When not being answered the phone number will have a message providing the next time when appointments are being accepted.

We will also offer on-line registration beginning the week of 3/1.  Users may access available appointments by clicking HERE.  Users will be asked to schedule their appointment based on available dates and times and complete necessary consents and other paperwork.  Once all available appointments are taken, the web site will state that no more appointments are available.  We will add open appointments each Monday at 1PM and make them available on the web site.  Approximately ¾ of the available appointments will be available using the on-line method, the other ¼ will be reserved for phone access.

We are scheduling two weeks at a time to ensure that we always have enough people to vaccinate and do not waste any vaccine.  If we get more than 80 vaccines in a given week or if we have no-shows, we will call the next week’s scheduled patients and ask if they want to get the vaccine.  After the first scheduling most of the scheduling will be for the subsequent week.

If you get through on phone, we will ask for your name, date of birth, a contact number, and an email address if you have one.  We will schedule you for a fifteen-minute block of time on the date of your vaccination.  We will not answer further questions at that time but will call you back within 48 hours to answer any questions.  If you provide an email address, we will email you the forms that you must complete, and the consent to receive the vaccine that you must sign.  If you do not provide an email, you will be provided with those documents when you show up for your appointment.  On your appointed vaccination date, you must show up within 15 minutes of your scheduled time or you will lose your appointment and must call on the next Monday to try to schedule another appointment.

We are following the Idaho COVID-19 Vaccine Advisory Committee (CVAC) recommendations on prioritizing patients for vaccine.  As of the draft date of this plan, all individuals, aged 65 and higher, are grouped in one priority.  Therefore, there will be no priority differences for anyone 65 or older.  All must go through the phone to schedule an appointment.  If you are in a higher priority group (e.g., health care worker, first responder) and missed getting an appointment prior to February 1, you must also schedule an appointment for a vaccine using this process, or you can call EIPH at 208- 354-2220 or go online at www.eiph.idaho.gov to schedule your vaccination.

No doctor’s orders are required to get a vaccine and getting a doctor’s order will not get you an appointment; you must go through the phone scheduling process.  You can only schedule two appointments when you get through on the phone.

What to Expect at the Vaccination Site

When you arrive at the vaccination site, you will be asked for your photo identification.  We will validate your name and date of birth and you will be allowed to enter the gymnasium if you are scheduled for a vaccination that day.  We ask that only those being vaccinated and those helping those individuals go to the vaccination site.

There will be four stations in the gym.  At Station 1 we will provide you with the forms you must complete in order to be vaccinated.  Those forms include:

  • Vaccination card – you will enter your name and date of birth. Once vaccinated we will add the vendor of the vaccine and information about your vaccination;
  • Consent forms allowing us to administer the vaccine. You must sign both of these forms;
  • A fact sheet describing the VSafe application for tracking any side effects;
  • An information sheet on COVID vaccines

If you provided your email you will already have the consent forms and we ask that you bring them, completed, to the vaccination site.  If you do not, we will provide them for you to complete.

Once you have completed these forms, we will review them and then have you go to Station 2.

At Station 2, we will enter the consent data into our medical records system and validate your contact data.

You will then move to Station 3 where we will vaccinate you.  The injection is intra-muscular, much like the flu vaccine.  We need to inject the vaccine into the upper arm, into the deltoid muscle.  The injection is in the upper arm, near your shoulder.  Please wear clothing that allows us to get to the injection area.  We cannot inject the vaccine through clothing.

You will then move to Station 4, where we will collect more information and complete your vaccination card.  You must wait at Station 4 for a minimum of 15 minutes, 30 minutes if you have ever had allergic reaction to prior vaccine.  The reason for the wait is to ensure that if you have a significant reaction, we have medical personnel present to help.  Although severe reactions are very rare (11.1 people per million people for Pfizer and less than that for Moderna), we want to ensure your safety by having medical personnel present during the first 15/30 minutes when such a reaction is most likely to occur.

After you have waited the required time you may leave.  Both the first and second doses have four stations, although you should move more quickly through the first three stations for the second dose.  Please expect the vaccination process to take between 30 and 45 minutes.  We will have personnel present who can answer medical and vaccination questions.  If you are in doubt as to whether you should get a vaccine or have questions regarding a vaccine and your health, please contact your primary care provider to discuss the vaccination before scheduling an appointment.

Attachment A – Vaccination Location

 

Attachment B – Websites with more COVID-19 Information

COVID-19 Information

Vaccine Information (general)

Information about vaccinations in Teton County

 

Checklist for Vaccination Day

  • Remember to show up on time.
  • Please bring the following with you:
    • Driver’s license, passport or other government issued identification. The name and date of birth on your identification MUST match the information you provided when you scheduled your appointment.
    • Your health insurance card if you have one. You do not need to have insurance to get the vaccine.
  • Please wear clothing that will allow us to vaccinate you in the upper arm. We cannot vaccinate through clothing.

You will be required to wear a mask and social distance while at the vaccination site.  No food or beverages will be allowed.  After the administration of your vaccine, you will be required to wait at least fifteen (15) minutes to ensure that you do not have a reaction to the vaccine.

We recommend that you use your phone to take a picture of your vaccination card once we have updated it with the vaccine information.

Frequently Asked Vaccination Questions

Why does Teton County get so few vaccines?

Vaccines are currently distributed to states based on the percentage of the US population in the state.  Idaho has been receiving approximately 21,000 doses per week.  If Idaho receives 21,000 doses, EIPH receives approximately 2,000.  If EIPH gets 2,000, Teton County gets 120.  Of those, EIPH will use 40 to vaccinate Teton County and give Corner, Broulims, and TVH 80 to vaccinate under this plan.  These numbers are based on the percentage of the health district population in Teton County that is 65 or older.

Is it Free?

There is no cost to the patient.  If you have insurance, your insurance will pay a small fee for the administration of the vaccine.  There is no co-pay, deductible, or other cost to the patient.

I can’t make any of the dates or can’t get through to schedule an appointment.

EIPH will also be offering vaccination appointments at its office each week.  Those appointments can be scheduled online HERE or by calling 208-354-2220.

Do I have to be a citizen of Teton County?

No, however, we recommend that individuals seek the vaccine within their county of residence, as that is how the vaccine has been allocated.

If the Plan is updated, how will I know?

See Attachment B for a list of websites and social media.

I cannot drive or get to the vaccination site

FIRE/EMS will help.  If you are unable to go to the vaccination site, please let us know when you are registering for an appointment.

Why aren’t vaccines being given at Corner, Broulims, or the clinics?

Given the small number of available vaccines, we believe that having a set schedule for the vaccines provides everyone with equal access.  The vaccines each require that all doses in the vial be used within 6 hours of opening the vial, so central administration helps to ensure that no vaccines are wasted.  As we get more vaccines, we will reevaluate locations and times.

Are Vaccines Mandatory?

No.

What types of reactions can I expect?

The most commonly reported side effects, which typically lasted several days, were pain at the injection site, tiredness, headache, muscle pain, chills, joint pain, and fever. Of note, more people experienced these side effects after the second dose than after the first dose, so it is important for vaccination providers and recipients to expect that there may be some side effects after either dose, but even more so after the second dose.

For further information see the following:

 

 

Updates 02/25/2021